Document AI · Commercial Lending

AI Secretary Of State Extraction & Data Extraction

Uptiq's Document AI extracts entity legal name, state entity number, jurisdiction and formation date, current standing status, registered agent, and the last accepted filing from a Secretary of State record or good-standing certificate into the credit file for pre-close entity verification.

95%+
Extraction accuracy
41%
Faster underwriting cycle time
100+
Native integrations

Trusted by financial institutions across banking, lending & credit

C&I LendersSBA LendersCRE LendersEquipment Finance LendersCommunity Banks

What Is This

What is a Secretary Of State?

A Secretary of State record is the state registry entry for a business entity — legal name, entity number, formation date, current status, and registered agent — used to confirm the borrower legally exists and stands in good standing on the day it signs.

Uptiq's Document AI extracts entity legal name, state entity number, jurisdiction and formation date, current standing status, registered agent, and the last accepted filing from a Secretary of State record or good-standing certificate into the credit file for pre-close entity verification.

Suspended and forfeited entities read as ordinary on a saved printout, and a suspended entity cannot validly execute loan documents

Intake / ApplicationUnderwritingClosing / DocumentationServicing / Monitoring
Suspended and forfeited entities read as ordinary on a saved printout, and a suspended entity cannot validly execute loan documents
Status vocabulary shifts by state, where forfeited, administratively dissolved, delinquent, and inactive each carry different consequences
Foreign qualification in the state where the collateral sits is a separate registration from the home-state formation record
Good-standing certificates carry an issue date and expire before closing, and re-pulled copies get filed over the originals
Reinstatement after a lapse leaves the suspension buried in the filing history, so the sequence has to be read rather than the top-line status

The Solution

AI agents built for secretary of state processing

Uptiq's Document AI extracts entity legal name, state entity number, jurisdiction and formation date, current standing status, registered agent, and the last accepted filing from a Secretary of State record or good-standing certificate into the credit file for pre-close entity verification.

1
Classification
Secretary Of State documents are classified and matched to the correct extraction schema automatically.
2
95%+ accuracy extraction
Every field is extracted with full data lineage back to the source page.
3
Validation & structuring
Extracted fields are validated and structured for downstream use.
4
Delivery into your LOS
Structured output flows into your existing LOS — 100+ native integrations, no rip-and-replace.

The result: your team spends time on judgment calls, not re-keying secretary of state data — measured across production deployments.

41%
Faster underwriting cycle time
95%+
Extraction accuracy
100+
Native integrations
5 days
To first production deployment

What Uptiq Extracts

Fields Uptiq extracts from a Secretary Of State

A sample of the structured fields Uptiq's Document AI captures from this document type.

FieldExample
Entity Legal NameVantage Steel Fabrication, Inc.
Entity StatusActive — Good Standing
State Entity NumberC3948217
Jurisdiction of FormationDelaware
Formation Date2014-06-03
Registered AgentLegalinc Corporate Services Inc.
Last Accepted Filing2025-11-14
Franchise Tax StandingCurrent
Sample structured output
{
  "entity_legal_name": "Vantage Steel Fabrication, Inc.",
  "entity_status": "Active — Good Standing",
  "state_entity_number": "C3948217",
  "jurisdiction_of_formation": "Delaware",
  "formation_date": "2014-06-03",
  "registered_agent": "Legalinc Corporate Services Inc."
}

Key Benefits

What changes when this runs automatically

Secretary Of State Extraction, Not Just Storage

Uptiq's Document AI extracts entity legal name, state entity number, jurisdiction and formation date, current standing status, registered agent, and the last accepted filing from a Secretary of State record or good-standing certificate into the credit file for pre-close entity verification.

Handles the Real-World Complexity

Suspended and forfeited entities read as ordinary on a saved printout, and a suspended entity cannot validly execute loan documents

Consistent, Structured Output

Foreign qualification in the state where the collateral sits is a separate registration from the home-state formation record

95%+ Accuracy, Full Audit Trail

Every extracted field traces back to its source page — examiner-ready documentation, every time.

Integrates with Your LOS

100+ native integrations across loan origination systems, cores, and workflows. No new infrastructure.

Scales Without Adding Headcount

Process more secretary of state volume with your existing team as application volume grows.

Proven at Scale

Results from 150+ financial institutions in production

41%
Faster underwriting cycle time
95%+
Extraction accuracy
100+
Native integrations
5 days
To first production deployment

Results represent aggregate outcomes across production deployments. Individual results may vary.

How It Works

From secretary of state receipt to structured output

Secretary Of State arrives at intake

The secretary of state arrives via email, portal, or upload. AI classifies it automatically.

AI extracts key fields

Fields are extracted at 95%+ accuracy with full data lineage back to the source page.

Data is validated and structured

Extracted fields are validated and structured for downstream use.

Delivery into your LOS

Structured, extracted data lands in your existing loan origination or servicing system.

Common Questions

What teams ask before they start

Secretary Of State AI is Uptiq's Document AI capability for classifying and extracting secretary of state documents, turning them into structured, underwriting-ready data instead of a PDF to read manually.
Uptiq's Document AI is certified to 95%+ extraction accuracy by a Knowledge Team of former underwriters, bankers, and analysts, with every extracted field tracing back to its source page for audit purposes.
Uptiq extracts the standing status shown on the record you pull — active, suspended, forfeited, dissolved — with the pull date attached, and flags anything short of good standing. The state registry remains the system of record; Uptiq structures what it returns.
Yes. A non-active status is raised as a credit file exception rather than filed quietly, because an entity in suspension generally cannot enter enforceable contracts. Clearing it — reinstatement, back taxes, a missed annual report — is your process and your counsel's judgment.
Yes. Home-state formation records and foreign qualification records map through the same structured schema, so an entity formed in Delaware and qualified in Texas produces two records the credit file can verify independently rather than one blended entry.
Yes. Uptiq connects to 100+ integrations across loan origination systems, core banking platforms, and underwriting workflows — the agent layer sits above your existing stack with no rip-and-replace required.

Related Document Types

Explore related document types

Articles Of IncorporationStatements Of InformationUCC FilingBusiness Credit Report

See Secretary Of State AI in Action

Book a 30-minute session. We'll run a live extraction demo on your own secretary of state documents.

Secretary Of State AI, done right.

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